Job Vacancy – Human Resource & Administration Manager

Our client is a non-profit, non-governmental organization that provides education to refugees and vulnerable communities, with offices in Kenya and Somalia.

The organization is seeking to recruit a highly talented and dynamic professional to fill the following position based at the Head Office, Nairobi, Kenya, with frequent travel to the refugee-hosting areas.

HUMAN RESOURCE AND ADMINISTRATION MANAGER

Reporting to the Executive Director, the incumbent will exemplify professionalism and integrity in Kenya and Somalia while safeguarding the organization’s institutional confidentiality, driving a performance-focused and innovative HR agenda. They will ensure compliance with all HR and labor regulations.

Key Responsibilities

• Leading HR and Administration, ensuring strong policies, effective workforce planning, and organizational development, while advising senior leadership on strategic direction.

• Protecting the organization’s interests by ensuring decisions are aligned with the legal and organizational framework.

• Managing recruitment and onboarding, ensuring timely, compliant hiring of qualified, values-aligned staff.

• Overseeing the implementation of performance management systems across Kenya and Somalia while identifying high-potential staff to support succession planning.

• Coordinating staff training and capacity building programs while promoting a positive work environment.

• Overseeing general administrative functions, including office management, logistics, travel, security coordination, and asset management.

• Managing procurement by following established guidelines, ensuring efficient, transparent, and accountable operations across Kenya and Somalia.

• Overseeing the HRIS and generating timely HR reports for management and donors.

• Ensuring payroll inputs are accurate, timely, and fully compliant with organizational policies.

Key Qualifications, Experience, Skills, and Competencies

• A Bachelor’s degree in Human Resource Management, Business Administration, Public Administration, or a related field.

• A Master’s degree is an added advantage.

• A minimum of 7–10 years of progressive HR and Administration experience, with at least 3 years in a leadership role in the NGO or development sector.

• Must be an active member of the Institute of Human Resources Management (IHRM).

• Strong people management skills and a great understanding of Kenyan labor laws.

• Upholds privacy and confidentiality in all HR matters and organizational records.

• Strong decision-making, negotiation, and problem-solving abilities.

Interested candidates are requested to forward their updated CVs only to recruit@virtualhr.co.ke, stating the subject heading HUMAN RESOURCE AND ADMINISTRATION MANAGER by Monday, 29th December 2025, indicating the expected remuneration, contacts, and addresses of three referees. Interviews will be conducted on a rolling basis.

Only shortlisted candidates will be contacted.