Job Vacancy – Head of Registry

Our client, a leading insurance company, is seeking to recruit a highly talented and dynamic professional to fill the following position based in Nairobi:

HEAD OF REGISTRY

Reporting to the Head of Legal, the incumbent will be providing strategic and operational leadership for the company’s records management function. The role will play a vital part in ensuring the integrity, accessibility, and security of all organizational records, while fostering compliance, operational excellence, and continuous improvement within the registry function.

Key Responsibilities:

• Developing and maintaining efficient manual and electronic filing systems aligned with organizational policies and records management standards.
• Leading and supervising the Registry Department staff to ensure timely, accurate, and compliant execution of all registry-related functions.
• Preparing and presenting periodic reports on registry performance, compliance status, and improvement initiatives to the senior management.
• Managing and appraising the performance of the Registry Assistants, including setting clear objectives and supporting ongoing development.
• Identifying and implementing technological solutions to enhance document management, security, and accessibility.
• Managing and safeguarding company records, ensuring secure storage, timely retrieval, and audit readiness.
• Implementing registry policies and procedures in alignment with organizational goals and regulatory requirements.
• Monitoring and updating file data, including barcoding, numbering, and categorization, to improve traceability and organization.
• Coordinating with internal departments to resolve registry-related issues and facilitate seamless information flow.
• Ensuring full compliance with data protection laws, company policies, and industry regulations related to document confidentiality and storage.

Qualifications & Skills Required

• Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, or a related field from a recognized university.
• Minimum of 5-7 years of experience in a records/registry management role, with at least 2 years in a leadership position.
• Strong expertise in document management systems, information governance, and data security best practices.
• Proper understanding of data privacy laws and corporate governance in relation to records.
• Familiarity with document management systems such as SharePoint and Data Protection regulations.
• Significant experience in managing large volumes of sensitive data and documents.
• Certification in Records Management or Information Governance is an added advantage.Interested candidates are requested to forward their updated CVs only to recruit@virtualhr.co.ke stating the subject heading HEAD OF REGISTRY by Friday, 8th August 2025, indicating expected remuneration, daytime telephone contacts, and addresses of three referees.

  Only shortlisted candidates will be contacted.