Human Resource Administration – Job Descriptions

A Job Description is a useful, plain-language tool that explains in writing the tasks, duties, functions, and responsibilities of a position. It also included an overview the necessary skills, competence levels, knowledge, and qualifications relevant to the position as it relates to the organization’s mission, goals, and objectives.

For employers, the purposes of the job description are to:

• Attract applicants with the right qualifications and levels of experience and save valuable recruitment time by limiting the number of applications that come through the door. This thereby improves the quality of the applications that are received.
• Organizations use job descriptions to develop standards by clearly defining the job role and expectations for the position in line with the objectives of the organization.
• Provide a reference point for managers to evaluate and gauge staff performance with respect to the job competencies, tasks, and responsibilities. 
• Enhance retention and satisfaction – if a job description is accurate, the chances are that the employee will enjoy their job and have a sense of purpose and loyalty towards the company.

These five tips can help employers build job descriptions that attract suitable candidates:

• Include essential information – A company overview, job summary, and an explanation of required responsibilities, skills, and qualifications help candidates determine if the position is appropriate for them.

• Make sure your descriptions are well-written – The quality of the job description reflects directly on the company’s credibility and demonstrates professionalism and trustworthiness. 
• Make it concise.  Ensure that the description is short—around 300 words—and to the point, as candidates will probably skip over a long-winded job description.
• Keep your target audience in mind – A job description outlines expected duties to be undertaken daily, knowledge, skills and experience in a language that is conversational, engaging, comprehensive and aligns with the company brand. 
• Update your job descriptions regularly – Periodically review job descriptions to ensure they accurately reflect the role. If a position changes to include more responsibilities, update it. Updated job descriptions are essential for job holder to function smoothly.

Thinking of customizing your job descriptions? Reach out to Virtual Human Resource Services Limited. We specialize in optimizing workforce productivity and efficiency by clarifying job duties and responsibilities. Our tailored services ensure your team aligns with company goals for maximum success.